People make a few mistakes when renting audio-visual equipment. It prevents them from making the best use of AV. It is important for buyers to learn from these mistakes so that they may not make them in the future.
Making the decision entirely based on price
This is the biggest mistake that people make when renting a corporate audio visual services and equipment. People prefer to choose the seller that offers the lowest bid. Looking at this, once the company gets a low-price contract, then it will try to make it a profitable endeavor by back billing for a few items or cutting corners.
Not making a proper budget
Several AV event meeting organizations neglect total expenditure regarding audio visual equipment purchases. To conduct a full day program with several breakout sessions, an organization could be charged for electricity, batteries, labor expenses, and other miscellaneous expenses such as forgotten flipcharts and podiums in the room.
Failing to obtain the right AV event rentals
Due to miscommunication, there is a mismatch between what had been ordered and what was received. To prevent such types of happenings in an organization, staff personnel have been advised to get the order in writing.
Perform well thought-out research before buying audio-visual equipment
Lack of research would not buy you the most appropriate tools for your AV needs. One of the reasons why the event fails is due to lack of proper research. This can be in terms of:
- Asking for references
- Calling them
- Finding audio visual providing firms in your region
- The kind of AV equipment (old or new) that the event rental organization is bidding, experience of technicians
- Number of years the company has been in the business
Ask AV supplier for guaranteed pricing
There can be some modifications in the event that can take place. This can result in the increase in the overall price in your final invoice. To stick to your budget, it is important that you ask them to provide change orders to find any sort of deviations from the original deal.
It is important that you understand pricing for lights and batteries that have been replaced. Also, ensure that you get an understanding of overall labor charges, which includes overtime and regular charges.
Always deal with a reputable AV equipment provider
When you work with reputable companies, you can effectively guarantee the standard and performance of your AV equipment. Getting everything in writing ensures that both parties are on the same page.
These are some of the mistakes that you must not overlook. Following these tips will ensure that your AV event will be successful.